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Global Meetings & Conferences

As a leader in the meeting and convention industry, we work with our clients to deliver exceptional conferences around the world.

When planning a meeting or conference, you must make concrete decisions about purpose, destination, duration, and so on, but never forget the most important underlying goal of your event: connecting people. Face-to-face gatherings – ideally in a motivating location – are a proven way to excite, inspire, refocus corporate vision and build up your team.

At Cascadia Motivation, we know that well-designed and flawlessly executed meetings generate a lasting positive impact for your culture and your brand. Creating world-class meetings and conferences has been our mission for over three decades. We’ve organized hundreds of successful global meetings and taken thousands of people literally all around the world. Allow us to do the same for you.

Our Planners Are:
  • Excellent communicators
  • Detail-oriented
  • Able to prioritize
  • Skilled negotiators
  • Flexible & stress-tolerant
  • Resourceful researchers
  • Problem solvers (and better yet, problem anticipators and preventers)

Engage Your Delegates

Through meticulous planning and attention to detail, we help you elevate your meetings to a new level of excellence.

Whether you’re organizing a meeting, conference, trade show, product launch, or hybrid event, Cascadia Motivation has the operation experience to deliver a maximum return on your investment – and remarkable audience engagement among your attending delegates.

PRE-PLANNING

Every meeting and conference you organize should create a lasting positive impact for your delegates. We work with you to understand your company’s unique culture and stakeholder needs, then use all our professional skills, tools and relationships to help you reach your meeting goals.

Tech-minded

Audiovisual quality and capability have long been crucial to effective meetings, but now, more than ever, technology is advancing in giant leaps. At Cascadia, we know the importance of these advancements, and we stay current on the latest technology available in the marketplace. Let us introduce you to emerging new technology that can help you build and enhance your meeting program.

Participant experience

Inspiring keynote speakers, engaging meetings and information, evening events and performances, activities and fun, connecting with other attendees: these are the things that matter to your delegates. With a laser-sharp focus on creating an incredible participant experience, we are experts at making attendees and guests feel unique and special.

Data-driven mindset

Data and tracking are essential for you to gauge your return on investment. Our systems and software allow you to effectively plan, execute and measure all the key operational activities for all aspects of your meeting. We consolidate all of the data about your program − such as air, hotel, ground, special requests, correspondence, accounting, tracking analysis, and invoicing − into one secure location for easy access, usage and management.

Performance improvement

Our sole goal is to improve our clients’ business results. To that end, we develop and provide first-class “performance improvement” programs. You also benefit from our management system that tracks the status of all functions and budgets on your program.

Professionals In Our Field

We take care of all the details… So you can accept all the accolades. Each of our professional team members takes pride in working to create the best possible meetings and events for our clients. When you work with Cascadia, you’re working with people committed to your success.

technology

Focus On Technology

Increase attendance and productivity by incorporating the latest event technology.
  • Augmented Reality (AR)
  • Beacons
  • Chatbots (artificial intelligence to address delegates)
  • Data integration and analytics
  • Drones
  • Experiential Technology (Oculus Rift)
  • Facial Recognition
  • Flat Panel Displays
  • Hologram Technology
  • LED Walls / Interactive Kiosks
  • Live Streaming / “Crowd” Streaming
  • Projection Mapping
  • Radio Frequency Identification (RFID)
  • Social Media Walls
  • Virtual Reality (VR)
  • 3D Printing

Custom event app

Drive attendee engagement with a customized app that delivers real-time information on the program and allows delegates to connect and share information.

Event apps are rapidly becoming a standard for our meeting and event clients; once people try an event app, they don’t want to go back. It’s easy to use, useful and fun for delegates, and it’s available for both Apple and Android devices.

We do a custom, branded setup for you, and your organization populates and manages the information, so changes can be made on the fly. Available features include:

  • Analytics and live reporting
  • Banner/sponsorship ads
  • Event gamification
  • Geofencing
  • Interactive maps
  • Lead generation and tracker for exhibitors
  • Meeting group discussions
  • One-to-one messaging
  • Personalized schedules
  • Photo albums
  • Polls and surveys
  • Push notifications
  • Real-time activity feed
  • Travel security
travel app

Event Production

Cascadia Motivation’s operations team specializes in creating events that engage your audience and exceed your expectations.

Event Services Include:

Design

  • General Session, meeting rooms,
    trade show floors
  • Lighting
  • Sound
  • Stage
  • Technical
  • Video

Management

  • Audiovisual
  • Content Development
  • Event Production and Choreography
  • Event Strategy and Design
  • On-Site Staff
  • Production Timeline
  • Speakers
  • Stage Rehearsal
  • Trade Show
  • Sponsors

Sourcing

Support

  • Budget Development
  • On-Site Management
  • Session Evaluation Distribution and Collection

Experiential Events

Often, the most impactful moments happen outside of the more work-oriented daytime schedule at your meeting or conference. Experiential events bring your delegates together, create memories and build loyalty. Cascadia has a long track record of designing and delivering unique events in amazing places. These are the kind of events that make your attendees feel how valued and important they are − the kind of moments that people remember for years.

Learn More

Air Travel

White-glove attention for your group’s air travel needs

Participants in your meeting or conference group deserve the very best during every part of their trip. At Cascadia Motivation, we aim to optimize the travel experience for everyone. This means comfort, convenience and safety for your program participants, and competitive pricing and responsive service for you.

Your dedicated Cascadia Travel Operations Manager is your central point of contact for everything to do with your program. They liaise with our in-house Air Travel Department who work behind the scenes to manage every aspect of your group travel requirements, from negotiating fares and selecting optimal routes to managing schedule changes and alternate travel requests.

plane air travel
Personalized Travel Services

Our in-house team will ensure a smooth experience for your participants from the first point of contact until they return on their last leg of their journey home. These travel professionals can answer any question that may arise regarding airlines, airports, special requests, flight opportunities etc. They specialize in:

  • Customized billing options (paid by group or individual)
  • Domestic and international reservations
  • Full-service air travel department
  • Reporting customized to your specific needs
  • 24-hour emergency toll-free help line
Pre-Trip Planning

We are committed to delivering exceptional planning and management services, based on your program budget and goals.

  • Advise on specific destination entry requirements
  • Arrange private aircraft
  • Consider flexibility and advantages when comparing fare branding
  • Coordinate flight arrivals and departures
  • Ensure attendees’ requests have been forwarded to airline (frequent flyer numbers, special meals)
  • Investigate all airlines to optimize the best route
  • Keep up to date on world issues that may affect travel
  • Manage corporate risk and compliance
  • Manage seat assignments
  • Negotiate with airlines to minimize airfare costs, fees and penalties
  • Plan and organize custom travel extensions (hotel pre/post stays, car rentals, tours)
Flight Monitoring

While your program is underway:

  • If participants miss a connection, we make alternative flights and/or accommodation arrangements according to client policy
  • Monitor and communicate changing challenges to domestic and international travel, ground transport policies and vendors
  • Proactively track flights and schedules prior to flight departure and while in the air to ensure as seamless a travel experience as possible and also: on site at your event
  • Provide real-time air travel services on-site at your event