Conferences

Let Us Plan Your Professional Conference

Attending industry conferences allows your team to connect with peers and gain valuable insights to enhance your business. While these events are highly beneficial, planning and coordinating them can be challenging, especially with a busy schedule. Cascadia Motivation can handle every detail of your conference to ensure its resounding success.

Organizing conferences requires a specialized skill set, different from other events. Cascadia Motivation excels in planning and coordinating conferences for firms such as law practices. We can bring our extensive experience to your upcoming event.

We take the time to understand your business’s culture and goals, ensuring the event aligns with your expectations. Our team then creates a comprehensive plan, managing every aspect of your conference so you can focus on enjoying and experiencing the event.

  • Coordination with vendors
  • Venue bookings
  • Organizing travel arrangements
  • Liaising with keynote and plenary speakers
  • Schedule of events development
  • Development of marketing materials
  • Managing event day activities

But we go beyond just coordinating your event. Cascadia Motivation assists with creating the marketing material that will promote your event, including a website, print materials and more. So you can rest assured that your conference will not only be well publicized to attract interested individuals who will benefit from attending. In turn, this creates an event where industry leaders can connect. 

If you would like to find a solution to planning your professional conference event, Cascadia Motivation’s team of experts are available to help. Arrange a no obligation initial meeting with us today to start planning.

Book Appointment

Engage Your Delegates

Through meticulous planning and attention to detail, we help you elevate your meetings to a new level of excellence.

Whether you’re organizing a meeting, conference, trade show, product launch, or hybrid event, Cascadia Motivation has the operation experience to deliver a maximum return on your investment – and remarkable audience engagement among your attending delegates.

Every meeting and conference you organize should create a lasting positive impact for your delegates. We work with you to understand your company’s unique culture and stakeholder needs, then use all our professional skills, tools and relationships to help you reach your meeting goals.

Audiovisual quality and capability have long been crucial to effective meetings, but now, more than ever, technology is advancing in giant leaps. At Cascadia, we know the importance of these advancements, and we stay current on the latest technology available in the marketplace. Let us introduce you to emerging new technology that can help you build and enhance your meeting program.

Inspiring keynote speakers, engaging meetings and information, evening events and performances, activities and fun, connecting with other attendees: these are the things that matter to your delegates. With a laser-sharp focus on creating an incredible participant experience, we are experts at making attendees and guests feel unique and special.

Data and tracking are crucial for evaluating your return on investment. Our advanced systems and software enable you to efficiently plan, execute, and measure all key operational activities for every aspect of your meeting. We consolidate all program data—air travel, hotel accommodations, ground transportation, special requests, correspondence, accounting, tracking analysis, and invoicing—into one secure, easily accessible location. This streamlined approach ensures effortless usage and management.

Our sole goal is to improve our clients’ business results. To achieve this, we develop and deliver top-tier performance improvement programs. Additionally, our management system tracks the status of all functions and budgets within your program, ensuring you stay informed and in control.

We take care of all the details… So you can accept all the accolades. Each of our professional team members takes pride in creating the best possible meetings and events for our clients. When you work with Cascadia, you work with people committed to your success.

Focus on Technology

Increase attendance and productivity by incorporating the latest event technology.

  • Augmented Reality (AR)
  • Beacons
  • Chatbots (artificial intelligence to address delegates)
  • Data integration and analytics
  • Drones
  • Experiential Technology (Oculus Rift)
  • Facial Recognition
  • Flat Panel Displays
  • Hologram Technology
  • LED Walls / Interactive Kiosks
  • Live Streaming / “Crowd” Streaming
  • Projection Mapping
  • Radio Frequency Identification (RFID)
  • Social Media Walls
  • Virtual Reality (VR)
  • 3D Printing

Custom Event App

Drive attendee engagement with a customized app that delivers real-time information on the program and allows delegates to connect and share information.

Event apps are rapidly becoming a standard for our meeting and event clients; once people try an event app, they don’t want to go back. It’s easy to use, useful and fun for delegates, and it’s available for both Apple and Android devices.

We do a custom, branded setup for you, and your organization populates and manages the information, so changes can be made on the fly.

Available features include:

  • Analytics and live reporting
  • Banner/sponsorship ads
  • Event gamification
  • Geofencing
  • Interactive maps
  • Lead generation and tracker for exhibitors
  • Meeting group discussions
  • One-to-one messaging
  • Personalized schedules
  • Photo albums
  • Polls and surveys
  • Push notifications
  • Real-time activity feed
  • Travel security

Event Production

Cascadia Motivation’s operations team specializes in creating events that engage your audience and exceed your expectations.

Event services include:

Design

  • General Session, meeting rooms,
    trade show floors
  • Lighting
  • Sound
  • Stage
  • Technical
  • Video

Management

  • Audiovisual
  • Content Development
  • Event Production and Choreography
  • Event Strategy and Design
  • On-Site Staff
  • Production Timeline
  • Speakers
  • Stage Rehearsal
  • Trade Show
  • Sponsors

Sourcing

Support

  • Budget Development
  • On-Site Management
  • Session Evaluation Distribution and Collection

Our team of industry experts handles every detail of planning and producing your event. We anticipate potential issues and implement solutions in advance, ensuring a flawless experience without any disruptions.

Add another layer of excitement to your program with a special event that knocks everyone’s socks off. Exclusive, unique, and otherwise unattainable experiences are a powerful way to recognize and bring your people together.

Certifications

Affiliations